Asset Expiry Tracker is designed to create tickets before important asset dates expire. It helps teams act before warranties, licenses, or contracts expire.
Before you start
Make sure your Help Desk account has:
- Access to Autopilot.
- The asset or knowledge base records this AI Agent should monitor.
- A clear rollout plan for whether your team should review the AI Agent's work first.
Before hiring this AI Agent, prepare the asset type and date fields it needs.
Hire the AI Agent
- Open Autopilot > Home.
- Find Asset Expiry Tracker.
- Select Hire Agent.
The setup flow opens on the Onboard step.
Configure the AI Agent
- Give your AI Agent a name.
- Enter a description that explains what the AI Agent should do.
- Complete the remaining setup fields.
Complete the setup fields
- Alert window in days: Enter the number of days Autopilot should look back or look ahead when checking matching records.
- Contact email for created tickets: Enter the email address Autopilot should use as the contact on tickets it creates.
- Ticket category for created tickets: Choose the category where Autopilot should create alert or follow-up tickets.
- Asset type: Choose the asset type that contains the date field this AI Agent should monitor.
- Asset date field: Choose the date field Autopilot should use to decide when an alert ticket is needed.
If a field you expect is missing, check the related Help Desk setup before continuing.
Review before deployment
- Select Continue.
- Review the Deploy step.
- Confirm the AI Agent name, description, ticket categories, operating mode, and any additional setup fields.
- Select Deploy Agent only after you confirm the configuration is correct.
What happens after deployment
The AI Agent appears in Autopilot > Hired Agents. When matching work reaches the selected scope, the AI Agent uses its configured settings to complete the intended action.
After the AI Agent processes matching work, open Agent Activity Log to confirm its status and review the result. If the result needs adjustment, open Hired Agents and update its configuration.
Troubleshooting
- The AI Agent does not run on the expected tickets: Review the selected ticket categories and operating mode.
- The AI Agent output is incomplete: Review the setup fields and add clearer policy, tag, status, or custom instruction details.
- The AI Agent should not act automatically yet: Use Supervised Mode when available while your team reviews behavior.