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Home > HappyFox Help Desk > Account Configuration > Integrations > Contact Synchronization > Synchronize Contacts with Azure Active Directory (AD)
Synchronize Contacts with Azure Active Directory (AD)
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What is Azure Active Directory?

 

Azure Active Directory is Microsoft's multi-tenant, cloud-based directory and identity management service. It is an enterprise identity service that provides single sign-on and multi-factor authentication to help protect users from cybersecurity attacks.

Applicable HappyFox Plans: ❌  Mighty  ❌ Fantastic ✔️ Enterprise ✔️ Enterprise Plus ✔️ Unlimited Agents plans

 

What does HappyFox - Azure Active Directory Synchronization do?

 

HappyFox's Azure active directory contact sync integration lets you automatically sync, 

  • Users from Azure active directory to HappyFox as contacts. 
  • Additional fields of a user from Azure to HappyFox as contact custom fields. 

Note: The automatic sync is initiated by HappyFox every day at 00:00 hrs in your help desk account timezone.  The first sync happens instantaneously.

 

Integration Setup Prerequisites:

  • Your HappyFox agent role must have the "Manage Apps" permission.
  • Ensure that the Azure AD account has relevant admin privileges. HappyFox also does not support integrating a personal azure account. Please ensure you have an organizational azure active directory account.

 

Steps to configure Azure active directory sync:

  • Navigate to Apps >> SSO Sync (Category) >> Azure Active Directory >> Install. 
  • Azure has the concept of multi-tenant. You can choose you to sync users from either one or all the tenants you have configured in the azure active directory. You can view the tenants in your directory and get their IDs from your overview page as shown below:   
  • Tenant authorization: 
    • Default tenant authorization: Clicking on default tenant will redirect you to the Azure login page to enter your credentials. 
    • Custom tenant authorization: Enter the tenant ID of the custom tenant from which you would like to sync users. Click "Authorize".
      • Authorize your Azure AD account by signing in (As an administrator).

 

  • Once the authorization is complete, HappyFox will open the Sync settings form. 

 

Sync Settings: 

  • Map contact fields: Map the user fields to HappyFox contact fields. Contacts created in HappyFox will sync values according to the field mapping done here. 
    • Default Fields: Map the Email and Name fields of a HappyFox contact with the corresponding AD entity.
    • Phones: You can also choose to sync phone numbers of users from azure to HappyFox contacts. Use the field mapping to map HappyFox and azure phone numbers fields. 
    • Custom fields: This section lets you sync azure user’s fields to be mapped to any contact custom fields in HappyFox. 
      • Note: Multiple select and date fields contact custom field types are currently not supported for custom field mapping.

Select Users: 

  • All Users: This option will sync all the users from the selected tenants to HappyFox as contacts. 
  • Specific Groups: Lets you choose the groups from which the azure users should be synced to HappyFox as contacts. 

 

Send account information email to contacts imported: Enabling this will send an email to the newly synced contacts with information on the credentials and account URL to be used for logging in to their contact portal

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Enable Contact Sync: Enable this toggle for the synchronization to be active.

 

Once Contact Sync is enabled and saved,

  • Contact sync will be initiated IMMEDIATELY post the initial setup.
  • Post the initial sync, automatic user sync will be scheduled to occur every day at 12 AM account timezone. 
  • Any changes made to the sync settings will be reflected in the next sync scheduled.

 

Contacts that are synchronized with Azure AD have a "Azure Logo" adjacent to the contact name.

 

Disable, Modify and Troublehoot the Integration:

Options to disable, re-authorize and delete the synced tenants are available under the more actions menu. If the status is disabled for some reason, it is recommended to reauthrozie the tenant as the first step in troubleshooting. If issue persists, please contact your help desk administrator. Active Tenants that are currently synchronized are represented with ✅.

 

 

Frequently Asked Questions

 

Q. Does changes made in HappyFox contacts reflect in Azure AD?

A: No. HappyFox - Azure AD contact sync integration is one way synchronization. Only changes made in Azure AD is kept in sync with HappyFox contacts and not vice-versa.

 

Q. If a contact is deleted in Azure AD is it automatically deleted in HappyFox?

A: No. Contacts deleted in Azure AD are not automatically deleted in HappyFox.

 

Q: If a user fields for a Azure Contact is modified, will it correspondingly reflect in HappyFox in the next sync?

A: No. There is one exception. The user fields changes are synchronized only if it was previously empty.

 

 

 

 

 

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